Guess what? There are a lot of different virtual admin jobs for beginners out there to choose from depending on your skills and abilities.
Virtual admin jobs are probably one of the most sought after work from home jobs especially among newbies in working remotely. That is probably because most of the clients who need one do not require years of experience or a specific degree of expertise. As long as you get the job done, that’s totally fine –
Most virtual admin jobs can easily be learned as long as you are willing to be trained or you are willing to know what the job is all about. As much as we want to say they’re easy to do, we’d like to think that it differs from person to person.
Moving on, virtual admins, or more popularly known as virtual assistants are very in-demand. In fact, according to the Bureau of Labor Statistics, the total amount of secretaries and administrative assistants in the United States back in 2019 was over 3.6 million.
Please take note, though, that it’s a general category, which means it does not only refer to virtual assistants or virtual admins per se. Nevertheless, the number goes to show that there are a lot of people who need help when it comes to admin work.
Normally business owners and company heads are the ones who look for virtual admins or assistants.
Now, taking into consideration the current situation in the country and globally, experts believe that more people will get into remote work for health and safety reasons, which essentially means, more work from home opportunities including virtual admin jobs will open up.
That being said, today, we are going to provide you with some of the most essential information about this particular job. Specifically, we are going to tackle the following:
- What is a virtual admin?
- What does a virtual admin do?
- Who qualifies for a virtual admin job?
- How much does a virtual admin make?
- How to become a virtual admin?
- What are the most ideal virtual admin jobs for beginners are available out there?
WHAT IS A VIRTUAL ADMIN?
The virtual admin or more commonly known as the virtual assisting industry is actually a huge industry. However, there are still plenty of people who do not really understand what a virtual admin is or how they play a very important role in the growth of a business or a company (whether it be a brick and mortar company or online business).
One of the common misconceptions about virtual admins or virtual assistants is that people see them as a little more than executive assistants. However, in reality, the job is actually more complicated than that.
While there is a truth that in some instances virtual admins may perform some traditional admin tasks, generally, especially nowadays, virtual admins work has been more than doing admin stuff. The list of services that virtual admins provide is amazingly very diverse.
With that said, to put things simply (and in a more accurate way), a virtual admin or virtual assistant is a person who offers services to business or company owners from a distance in exchange for an agreed fee.
In the next section, we’ll provide you with a more thorough list of the “services” that we are talking about.
WHAT DOES A VIRTUAL ADMIN DO?
As we have mentioned earlier, a lot of people thought that virtual admins basically do admin work. Again, while there is some truth to that, over the years though, virtual assisting has become diverse.
To be honest, there are a lot of virtual admin services out there. As a virtual admin, you actually define what specific job or service you are going to offer. Technically, the services you offer will greatly depend on your skills and interests, in some cases, your experience and expertise.
Now, to give you an idea, some of the most common virtual admin tasks include:
- Content creation
- Email management
- Data entry
- Customer support
- Website design
- WordPress maintenance
- Content research
- Editing and proofreading
- Graphic design and layout
- Calendar management and travel arrangements
- Social media management
- Processing of online orders and refunds
- …and the list goes on!
Basically, almost any task that you can think of. For most clients though, they prefer a virtual admin who can do a variety of tasks.
But, for a beginner, we recommend you focus on specific skills and experience you have rather than doing it all. That will definitely help you land your first few clients.
If you lack skills, however, do not be disheartened. You can always work on it as you go along the way. As we mentioned earlier, as long as you are willing to learn, finding a virtual admin job will not be as challenging as you think.
WHO QUALIFIES FOR A VIRTUAL ADMIN JOB?
Unlike other remote jobs out there, one thing that makes a virtual admin job standout is that you do not necessarily have to have similar work in the past to be able to land in a virtual admin or virtual assisting job.
When it comes to finding a virtual admin job, it’s always more about your skills than anything else. So, if you want to land in a virtual admin job, you have to have the following:
- Excellent communication skills
- Attention to detail
- Strong organizational skills
- Excellent problem-solving and critical-thinking skills
- Exemplary work ethic
- Ability to put yourself out there
- Strong willingness to learn
Here’s the thing, for as long as you have the above-mentioned characteristics and skills, you are good to go. Meaning, you can absolutely land in a virtual admin job. As you can see, we did not mention anything about technical skills — that is because this can be learned.
HOW MUCH DOES A VIRTUAL ADMIN MAKE?
Technically speaking, how much one earns as a virtual admin or virtual assistant depends on the task and the number of hours required by the client.
However, generally, virtual assistants in the United States earn an average base pay of $26,350 per year according to Glassdoor.
Similar to other jobs, experienced virtual assistants earn more. The same goes for specialized virtual assistants.
HOW TO BECOME A VIRTUAL ADMIN?
To become a virtual admin or a virtual assistant, it all starts with your willingness to do the job. Everything else will follow.
Once you have decided to pursue this career path, all you have to do is follow these basic steps:
- Choose a business structure.
- Determine the services you are offering your clients.
- Decide on your pricing structure.
- Strengthen your online presence.
- Start finding a virtual admin job.
Before moving on, if you want to know more how to land a virtual admin or a virtual admin job without experience, check this informative video by Lauren Golden:
Let’s get into each of these steps briefly —
1. Choose a business structure.
As a virtual admin, you have the option to choose whether you work full-time for a client or a company, or you work as a freelancer and run your own virtual assistance business.
Basically, your business structure includes various criteria like where you’re going to work, the type of clients you want to work with, the virtual admin work you are willing to do, overhead cost if there’s any, etc.
All these must be taken into consideration to be able to come up with the best business structure that is ideal for you.
2. Determine the services you are offering your clients.
Regardless if you are new or not, it is important to determine the services that you are going to offer as a virtual admin. Your success in this industry will greatly depend on this.
While there is nothing wrong with being a general virtual admin, if you want to really do well though, in this kind of business or job, you have to have a specialty and eventually focus on that so eventually you get to earn more.
3. Decide on your pricing structure.
Since you are working virtually, you have to make sure your pricing considers all factors in.
When deciding on your pricing, think about the following:
You are not an employee, which means you need to need to pay both the employee and the employer side of taxes.
You do not have any benefits that a regular employee has.
You have overhead costs (e.g. electricity, web hosting, software subscription, etc.) that has to be covered.
4. Strengthen your online presence.
Ideally, it would be great if you build your own website, but if it’s too much for you yet, creating your online presence is enough.
Work on building your social media pages, particularly your LinkedIn account. This helps your future clients to find you easily and get in touch, and start working. Remember, we live now in the social media era, and if you want to step up your game as a virtual admin, you got to work on your social media presence.
5. Start finding a virtual admin job.
Once you’ve done all the other four steps, it’s time to start finding a virtual admin job.
Apart from searching through online job listing sites, you can also find virtual admin jobs for beginners by networking, as well by pitching.
WHAT ARE THE MOST IDEAL VIRTUAL ADMIN JOBS FOR BEGINNERS ARE AVAILABLE OUT THERE?
As promised to you earlier, in this section, we are going to share with you some of the most popular virtual admin jobs for beginners. This includes the following:
- Data Entry
- Social Media Admin
- Content Admin
- Graphic Design and Layout
- Email Management
- Calendar Management and Travel Arrangements
If you have excellent typing skills, usually, someone who can type at least 40 words per minute, then data entry jobs are perfect for you.
Data entry jobs come in different forms — although mostly requires you to transfer data from one file to another.
There are a lot of data entry jobs out there. In fact, too many that you have to be extra careful not to fall into a scammer’s trap. Unfortunately, scams are prevalent online especially with virtual admin jobs like data entry. So, make sure to research about the company or the client first before agreeing to do the work.
How much you earn in doing a data entry job depends on a couple of factors like your expertise, your experience, the company you are working for, as well as the level of difficulty or the kind of data entry job you are asked to do. However, most data entry clerks earn somewhere between $10 and $17 per hour.
Social Media Admin
For most businesses and companies, social media is a major marketing strategy. However, while it plays a crucial role in a business or a brand’s success, the reality is, it can be very time-consuming. That is why most businesses and companies prefer outsourcing social media admins.
As a rank and file or a newbie social media administrator, your job involves scheduling and curating content for all social media pages, as well as approving requests, and moderating social media groups.
To stand out in this job, you have to be familiar with all the most popular social media platforms, which include Facebook, Instagram, Twitter, Pinterest, and even YouTube. You also have to familiarize yourself with social media schedulers like Hootsuite, SocialBee, and Buffer as these are essentials to the job.
Again, your level of expertise plays a great role in determining how much you earn. According to Glassdoor, a social media administrator can earn as low as $35,000 per year or as high as $72,000 per year.
As a content administrator, you are responsible for helping business owners (usually small business owners) come up with an effective content strategy by creating, at the same time, managing a content calendar. You are also responsible for getting articles ready for publication.
In addition, as a content admin, your job also includes formatting blog posts and articles, as well as optimizing for on-page SEO — all these tasks are time-consuming for most (if not all) business owners, thus, they rely on content admins to do the work for them.
Another aspect of content management also includes handling the back end of a blog. So, if you are opting to go this path, you have to be familiarized or better yet, be knowledgeable on the different web platforms that business use. One of the most commonly used though is WordPress, which is a platform commonly used by bloggers as well.
According to Payscale, the average annual salary of content administrators is $61,759. Of course, the highly skilled you are, the higher your salary would be.
Business owners are usually busy people. Normally, they find themselves weathering a number of emails every single day. Since they are busy, they usually have no time to sort or answer these emails properly. With that, to help ease out their concerns, they would hire a virtual admin to handle their emails instead.
Email administrators are the ones responsible for taking the reins on their clients’ inbox. They organize inbound emails, at the same time, provide customer service bases responses.
If you will pursue this kind of job, it is highly important to be very organized. You must also be focused and not easily overwhelmed by the amount of work that needs to be done.
The email admin job is definitely one of the virtual admin jobs for beginners because you do not have any experience with this. As mentioned, you just have to be organized, focused, and of course, you have to be comfortable with common email platforms like Outlook and Gmail.
An email administrator can make around $30,000 to $40,000 annually.
Graphic Design and Layout
This virtual admin job for a beginner is ideal for creative people – obviously, for those who know how to do graphic design and layout.
Some businesses or companies need people to do their creative materials – some for advertising purposes, others for internal use. As a graphic design and layout artist, you are responsible for creating graphic designs like logos, marketing, and advertising materials, annual reports, PowerPoint presentations, etc.
Normally, you take charge of all the creative requirements of your client or the company you are working for.
We have to say that among the virtual admin jobs for beginners that we have listed, this is one of the most highly paid. Also, this requires skills and knowledge in using creative software like Adobe Photoshop, Adobe Illustrator, and many more.
According to Glassdoor, graphic designer and layout artists in the United States make an average of $45,677 a year. For professionals and highly skilled, they can definitely earn more.
FINAL THOUGHTS ON VIRTUAL ADMIN JOBS FOR BEGINNERS
There you have it! As you can see, what we listed are just some of the most common virtual admin jobs that are ideal for beginners in the industry. There are actually a lot more depending on your skills and interest.
As mentioned earlier, what’s nice about virtual admin jobs is that they usually do not require experience, which makes it an ideal choice for people who wanted to try out working from home but are totally unsure how and where to start.
Also, we mentioned that unlike the usual misconception about virtual admin jobs, it’s not your typical secretarial or administrative assistant type of job. There’s more to it. It’s in fact very diverse.
So, have you thought about what specific virtual admin job is ideal for you?